Cookie Policy
Background
This Cookie Policy explains how the Tenant Farmers Association (“TFA”, “we”, “us”, “our”) uses cookies and similar technologies on this website, www.tfa.org.uk (“Our Site”). It should be read alongside our Privacy Policy, which explains how we handle personal data more generally.
Our use of cookies is governed by the Privacy and Electronic Communications (EC Directive) Regulations 2003 (“PECR”), the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
1. What Are Cookies?
1.1 A cookie is a small text file placed on your computer or device when you visit certain websites. Cookies allow a website to recognise your device and remember certain information about your visit, such as your preferences or the contents of a shopping basket.
1.2 Cookies set by the website owner (in this case, TFA) are called “first party cookies”. Cookies set by parties other than the website owner are called “third party cookies”. Third party cookies enable third party features or functionality to be provided on or through the website, for example embedded videos, maps or analytics.
1.3 In this Policy, the term “cookie” also covers similar tracking technologies including pixels, local storage, session storage and device fingerprinting.
2. How We Use Cookies
2.1 By law, we can place strictly necessary cookies on your device without your consent if they are essential for the operation of Our Site. For all other types of cookies we require your consent.
2.2 We use a cookie consent banner provided by Complianz, which appears when you first visit Our Site. You can accept all cookies, reject all non-essential cookies, or choose which categories to allow. Your choice is recorded and respected on return visits.
2.3 You can change or withdraw your consent at any time by clicking the “Cookie Preferences” link in the footer of Our Site, or the cookie icon in the corner of each page. Withdrawing consent will not affect the lawfulness of any processing carried out before consent was withdrawn.
3. Cookie Categories
We categorise the cookies and similar technologies used on Our Site as follows:
- Strictly necessary — required for the website to function and cannot be switched off. They are usually only set in response to actions made by you, such as submitting a form, logging in, or setting your privacy preferences. The site cannot function properly without these cookies.
- Functional — enable enhanced functionality and personalisation, such as remembering your preferences or enabling embedded content.
- Analytics / Statistics — help us understand how visitors interact with Our Site by collecting and reporting information, normally on an aggregated basis. We use these to improve the site.
- Marketing / Advertising — used to build a profile of your interests and show you relevant adverts on other sites, or to measure the effectiveness of campaigns. We do not currently set advertising cookies ourselves, but embedded content from third parties (such as YouTube videos) may do so if you consent.
4. Cookies We Use
4.1 The following cookies may be placed on your computer or device when you visit Our Site. Third party cookies are only set after you have given consent for the relevant category.
Strictly Necessary
| Cookie name | Provider | Purpose | Expires |
|---|---|---|---|
| PHPSESSID | tfa.org.uk (first party) | Maintains the user session and stores short-lived form feedback messages (for example, validation errors on an enquiry form or a confirmation message after a successful submission). No personal information is stored in this cookie. | Session (deleted when you close your browser) |
| stackprotect | tfa.org.uk (first party, set by our hosting platform) | Used by our hosting provider to protect Our Site against automated form submissions and cross-site request forgery (CSRF). | Session |
| wpEmojiSettingsSupports | tfa.org.uk (first party) | A session cookie set by WordPress to record whether your browser supports emoji display, so that fallback images can be used if not. | Session |
| cmplz_functional, cmplz_statistics, cmplz_preferences, cmplz_marketing | tfa.org.uk (first party, set by Complianz) | Record your cookie consent choices by category, so that the banner is not shown again on subsequent visits and your preferences are respected. | Up to 1 year |
| _grecaptcha, rc::a, rc::b, rc::c | Google (reCAPTCHA) | Set by Google reCAPTCHA on pages that include forms, to distinguish humans from automated bots and prevent spam submissions. These are treated as strictly necessary because they are essential for the anti-spam protection of our forms. | Session / persistent |
| wc_cart_hash_* | tfa.org.uk (first party, set by WooCommerce) | Keeps track of the contents of your shopping basket while you browse Our Site. Only set if you interact with shop functionality. | Session |
| adobeCleanFontAdded | tfa.org.uk (first party) | Records that a custom web font has been loaded for the current session, to avoid reloading it on each page view. | Session |
Analytics / Statistics (require consent)
Our Site does not currently run analytics. The cookies listed below may be set in future if we re-enable analytics after consent. If you have any of these cookies on your device from a previous visit, they will expire naturally and will not be refreshed.
| Cookie name | Provider | Purpose | Expires |
|---|---|---|---|
| _ga | Google (first party cookie, third party service) | Registers a unique ID used to generate statistical data on how you use the website. | 2 years |
| _ga_* | Google (first party cookie, third party service) | Used by Google Analytics 4 to persist session state for our specific property. | 2 years |
| __utmt_player | Google (third party) | Legacy Google Analytics cookie used to throttle the rate of requests from video playback tracking. | 10 minutes |
Functional / Marketing — Embedded Third-Party Content (require consent)
Pages of Our Site may embed videos, maps or similar content from third parties. Those third parties may set the following cookies once you consent to the relevant category or interact with the embedded content.
| Cookie name | Provider | Purpose | Expires |
|---|---|---|---|
| vuid | Vimeo (player.vimeo.com) | Collects data on visitor behaviour across multiple websites to optimise the relevance of Vimeo’s video player. | 2 years |
| VISITOR_INFO1_LIVE | YouTube (google.com) | Used to estimate the user’s bandwidth for pages that include embedded YouTube videos. | 6 months |
| YSC | YouTube (google.com) | Registers a unique ID to keep statistics of what videos from YouTube you have watched. | Session |
| PREF | YouTube / Google (google.com) | Stores your preferences (such as preferred language and number of search results per page) when using Google services. | 2 years |
| GPS | YouTube (google.com) | Registers a unique ID on mobile devices to enable tracking based on geographical GPS location. | 30 minutes |
5. Other Third-Party Services
5.1 Our Site also uses the following third-party services which do not set cookies, but which may share limited technical information (such as your IP address) with the relevant provider in order to deliver content:
- Google Fonts API (fonts.googleapis.com, fonts.gstatic.com) — used to serve web font files so that text on Our Site is displayed consistently. No cookies are set by Google Fonts, but your IP address is briefly shared with Google to serve the font files.
- Google Maps API — used on pages that include embedded maps. Your IP address and technical information about your device may be shared with Google to render the map.
5.2 Use of these services is covered by Google’s Privacy Policy.
6. Administrative Cookies
When a member of our staff or web development team is logged into the WordPress administration area of Our Site, their browser will be set additional cookies by plugins and themes used to manage Our Site. These cookies are only ever set for logged-in administrators and editors and are not set on the devices of ordinary visitors. They include cookies set by WordPress core, the Elementor page builder, Advanced Custom Fields, the Redux framework, Iconify, and similar tools, together with our previous consent platform (cookieyes-consent) which is being phased out. They are used solely to support the operation of the administration interface and do not track visitor behaviour.
7. Managing Your Cookie Preferences
7.1 You can change your cookie preferences at any time by clicking the “Cookie Preferences” link in the footer of Our Site, or the cookie icon shown in the corner of each page. This will reopen the consent banner so you can update your choices.
7.2 In addition, most web browsers allow you to manage your cookie preferences. You can:
- Block all cookies, or only third party cookies, by activating settings in your browser that allow you to refuse cookies;
- Delete cookies that have already been set.
7.3 Please note that disabling cookies may affect the functionality of Our Site and prevent some features from working correctly.
7.4 Further guidance on managing cookies is available at aboutcookies.org and from the ICO at ico.org.uk/for-the-public/online/cookies.
8. Changes to This Policy
We may change this Cookie Policy from time to time (for example, if the law changes or if we add or remove cookies or services on Our Site). Any changes will be posted on Our Site and, where changes are significant, we will draw them to your attention. We recommend that you check this page regularly to keep up to date.
9. Contacting Us
If you have any questions about our use of cookies, please contact us by email at datacontroller@tfa.org.uk, by telephone on 0118 930 6130, or by post at 5 Brewery Court, Theale, Berkshire, RG7 5AJ.
Last updated: April 2026.